The maximum standing capacity of The White Barn at South Farms is 289 people for the Hayloft and Parlor, 49 people for the Bull Room, and 150 people for the lower ceremony barn. Capacity will not exceed these limits. Reasonable capacity for weddings/events involving a seated dinner, dancing and cocktails is 175 guests maximum. Additional exterior tenting may be required by South Farms to accommodate certain event configurations.
For 2019, the venue fee averages around $10,000 for Saturdays in Peak season (mid-May through Nov 1), and goes down significantly for off-season events. For example, for a non-Saturday or off-season event (depending on the details) you could expect to pay $5-7,000. We cannot accommodate on-site ceremonies for under 100 guests off-season. Saturday rentals take priority for tenting and other installs. After you visit the space but before you book, your South Farms liaison will create a custom proposal for you taking into consideration the day/date, number of guests, and property usage for your specific event. This proposal will include accurate pricing and instructions for submitting your deposit and further payments.
Full use of the venue including the parlor, hayloft, bull room, courtyards, ceremony barn, grounds, green room, and *kitchen. The lounge space will be available for cocktail hour use in inclement weather only. No competing events will occur during your event. Photography in the fields or hops yard is allowed with permission. Planning guidance and vendor referrals, as well as layout and schedule suggestions, a rehearsal and walk-through the week of your event are included. Parking, restrooms, heat/AC, use of coat closets, and an on-site emergency staff personnel for your event are included in the site fee. Please review the amenities sheet on our website for more details.
*A $650 kitchen usage fee will be applied in 2019. 2020 fee is TBC.
South Farms can provide on-site coordination for the day of your wedding. We allow outside event planners and encourage them for larger weddings and more complex events. Many of our clients opt to work with a full-service wedding planner. Our in-house events team can help guide you with referrals and suggestions for planning your big day. If you opt to work with an outside wedding planner, South Farms will deduct our onsite coordination fee.
Yes, we allow our clients to bring in vendors of their choice with certain restrictions. We require clients to select a caterer from our approved partners list. Tenting, staging and lighting companies must also be approved, and should come from our preferred list. Please refer to our Farm Partners list for our other approved vendors. We highly recommend working with our Farm Partners because we have spent considerable time vetting them and trust they will provide you with a top-level experience. All outside vendors working at South Farms must provide certificate of liability insurance with South Farms Homestead listed as an additional insured. Please carefully review your rental agreement for further details.
South Farms does not provide in-house catering. Instead, we provide use of our custom catering kitchen to our food partners. Exceptions are made rarely and subject to fees. We suggest budgeting in the range of $150 per person on average for catering/staffing/rentals for your event. South farms will provide basic rentals in-house in 2019-2020 including glassware, dishware, and flatware. Bar packages typically range $30-50 per person and are customizable.For 2019-2020, South Farms requires a kitchen usage fee for caterer access and use of our kitchen and all associated equipment.Please speak with your South Farms liaison for more information.
Clients are not authorized to bring in their own alcohol. South Farms handles the bar in-house. Our beverage program includes the use of our bars and bartenders. You should anticipate a cost of $30-50 per person for full bar set-up/service. Full bar packages start at $35 per person and are customizable. Your South Farms liaison will be happy to discuss available beverage options with you.
There are time slots available for item drop off/set up before your rehearsal. Rehearsals are scheduled at 4 pm the day before your event. Setup and drop-off times must be between 10 am – 12pm or between 2 pm – 4 pm on Friday. If you need additional hours before/after the scheduled event, we will work to accommodate your needs but reserve the right to bill at $500/hour as necessary.
Most Saturday weddings run approximately 5-6 hours from 5 pm – 11 pm. Sunday or off-season weddings often begin earlier in the day (for example, 3 pm – 9 pm). Non-wedding events are typically booked in blocks of 3-4 hours. Our events team is happy to discuss accommodating your unique event schedule. All weddings and events must wrap by 11pm per town of Morris noise ordinance.
No. We have adequate lighting in our interior and exterior spaces with most lights on dimmers. If you wish to install additional decorative lighting such as lanterns, chandeliers or additional bistro lighting, it must be installed by a preferred professional on our list. The cost of additional lighting is the responsibility of the renter.
Beginning in 2019, there is no need for tenting at South Farms for weddings under 150 guests. Weddings over 150 guests with an on-site ceremony will need a rain plan should it rain during their ceremony. Larger weddings and other special events can be accommodated by tenting on the lawn. Please discuss tenting with your South Farms liaison to make sure that you have your bases covered. South Farms’ tenting partner is Tents Unlimited, Torrington, CT.
Yes! The main parlor space and hayloft where your dinner and dancing will most likely happen DO have heat and AC, as well as our new indoor lounge space. The bull room and adjoining outdoor courtyards do not have heat/AC. The lower ceremony space does not have heat/AC. Either of these spaces can be heated at an additional fee by renting tent heaters.
The White Barn at South Farms is handicapped accessible. The parking lot has marked parking spaces, entrances have handicapped access, and restrooms are handicapped accessible. The upper mezzanine level is not handicapped accessible. We recommend a vehicle drop handicapped guests to the lower level for a ceremony bypassing the grassy hill and cobblestones.
Yes, you should instruct your caterer on proper clean-up procedures as per the Rental Agreement. Decorations, gifts, flowers, and other decor should be packed-up and organized the same night as your event and removed from the space at the end of the evening. If we do not have an event the following day, we may permit you to come back to the space to retrieve items but please have a plan in place and speak with any rental companies/florists about retrieving their items.
As per the Rental Agreement, hosts are required to provide a one-day host liability insurance policy at their own cost. Even though all your vendors will be insured, this is an added layer of protection for you as the host. It is easy to purchase this type of insurance and we recommend budgeting roughly $150.00. All vendors must provide proof of insurance as well. Please see the rental agreement for specific requirements.